How to Choose the Perfect Event Venue for Special Occasions

Any event planner will tell you that with a successful event comes successful planning. And to some, a party is only as good as the space it’s spent in. With endless event venue choices, you can fall down a rabbit hole of indecisions that will leave you boggled on the correct course of action. Running down our checklist of event essentials, we will walk you through the factors that set the scene for your special occasion.

Location and Accessibility

Parking

When your guests arrive at the venue, none want to be confronted with limited parking or cramped parking spaces. Likewise, your guests may not have the means to pay for a parking spot. An event space with complimentary parking or valet services is ideal for ensuring the comfort and punctuality of your guests. If your event venue does not have free parking, inquire if it’s located by any lots nearby.

Ambiance

The top indoor and outdoor party venues not only accommodate their guests for an enjoyable celebratory experience—but do it with style, too. A wedding anniversary, business luncheon, or holiday party significantly differ in style and mood and should be tailored by decoration, backdrop, and dress code. From professional to festive, uplifting to endearing, your guests should encapsulate your desired feeling the minute they enter the venue.

Capacity

Is your party size large and rowdy or small and intimate? Your party space should cater to such. Two hundred guests can’t squeeze into a venue with a one-hundred maximum capacity and limited seating arrangements. That’s why it’s an absolute must to get a headcount of all participants before choosing the venue that will welcome them.  It’s a general rule of thumb to have guests RSVP 2-4 weeks before the event.  If you’re unsure how many people will turn up, it’s wise to set up a poll on social media or reach out in a group chat directly.

Catering and Bar Services

Layout

Think about the type of party you will be hosting: is it a multi-activity event that requires multiple floors and a large amount of space, or a simple gathering all in one place? Maybe you’re looking to introduce your guests to a photo booth in one corner, a game room in another, and a hot pretzel stand in another. It’s best to finalize these specific details before choosing the event venue so that you can envision the perfect layout. 

Acoustics

Technology

Presentations, slide shows, and videos should go uninterrupted. Your special event will be smooth sailing with up-to-date television screens, projectors, audio, and other cutting-edge technology. Choose a party space with a high-speed WiFi connection and modernized amenities for a pleasurable experience.

Cost

When it comes down to finalizations, everything must fall within your budget. The venue takes a large chunk of the ratio, so it’s smart to assign your goal price before purchasing decorations, catering, and entertainment.

Event Date Flexibility

Mark a few potential dates on your calendar to allow you to negotiate with venue owners. Depending on the event venue, they may be looking to fill up their dates fast. By providing 2-3 dates, you can secure the venue at a better rate and potential discount.

VB National On The Green: The Premier Party Venue of Virginia Beach